A Consumer’s Guide to Acquiring Information Technology for your Business

A Consumer's Guide to Acquiring Information Technology for your Business

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A Consumer's Guide to Acquiring Information Technology for your Business

Computer technology has revolutionized the manner most businesses function and can continue to do so in the future. As we all know, deciding to buy computer systems is no longer without threat. In this paper, we title no longer surprising difficulty places and give some broad, entire advice on what you're able to do to reduce the risks involved.

Hidden Costs

One of the largest issues associated with deciding to buy computer technology is that vendors offering to supply the technology are no longer always up front about all the fees involved. Due to the complexity of computer systems, consumers are repeatedly unaware of all which may be involved in using or developing the technology. Because of this, they could miss important fees involved with the system or services they are looking to acquire. Many of these fees are no longer obvious at all, and may only become apparent when systems are upgraded, extended, changed, etc., or are integrated with existing systems.

Here are some important questions to ask in regards to fees:

1. If application is being bought, what is the licensing arrangement? How many users can use the application? What are the boundaries of the application in terms of users? Will we have got to always upload more hardware if we upload users? How much does repairs cost and who will participate in regular repairs and at what cost? How much will upgrades cost? Will the application work with our existing hardware and working systems? Will our staff require instructions to use the application? Do we get the useful resource code?

2. For hardware purchases, is the hardware industry usual, or proprietary? Examples of proprietary hardware are IBM midrange and mainframe computers, while an example of industry usual hardware would be windows based totally P.C.'s made by Dell or Hewlet Packard. Will the hardware being offered meet our needs? Can we do a "pilot" system test, or does the vendor have examples of different companies successfully using the proposed hardware for a related system?

three. Network Costs:What are the fees associated with the network?

Sometimes fees are poorly estimated because correct analysis is never done to outline the requirements of the system. Proper systems analysis and application engineering early on in the improvement cycle is required to give a "blueprint" of the proposed system so that fees can be more accurately estimated.

Proprietary Hardware

Be careful about getting locked into proprietary hardware. If the hardware is proprietary, remember that the vendor will have a monopoly for supplying upgrades, elements, etc., so make selected you locate out these fees before you judge to buy. There will be a temptation for the vendor to overcharge for things like upgrades or repairs since you would be forced to buy from them only. In addition, some gains you may want in the future may be unavailable if the vendor decides to no longer offer them. Keep in mind that in some cases, the proprietary hardware may consist of only custom cards that run in an strange P.C. configuration.

On the up side, companies like IBM can maintain stringent quality control standards over all aspects of their hardware, and if there is a controversy, they cannot blame someone else to try to stay away from taking responsibility.

Software Acquisition

There are a host of ways to acquire the application your institution needs. Many larger computer companies like IBM, SAP and Siebel offer off-the-shelf products, frameworks, consulting services and custom application. Another choice is to hire programming staff to write the application in house.

When you purchase application, some application vendors may offer to supply the useful resource code. This is highly variable and is dependent on the nature and scope of the application. If the vendor provides to supply the useful resource code, make selected that the application was developed using industry usual computer languages, in any other case it should be useless. Some vendors may offer to offer you the useful resource code, but will then withhold some key code segments or libraries to make compilation very unlikely. Again, this renders the useful resource code useless and leaves you at the mercy of the vendor. If you judge to create the application in house, you will definitely then own it outright. Many companies do exactly that, especially for web-based totally application, so that they can maintain a high level of control over their computer systems.

As a entire rule of thumb, cross for the most uncomplicated mindset that will meet your needs. Don't get wowed by bells and whistles if they are unnecessary. If you should use an off the shelf product like MS Excel, do it.

With the importance of the Internet, many companies opt for to hire an internet developer (or an internet development provider) to create a online page with the functionality they need. Internet and Intranet based totally information systems are becoming extremely popular because they are somewhat mild to program and customize, and the same application can be used by both internal users (employees) and external users (clients or offsite employees). Again, make selected the developer uses industry usual languages and supplies so that you can fix or modify the application whilst that you have to always, and it is almost guaranteed that it is very important. A very important point that I can't stress ample is that in the event you have a falling out with your web developer or with the provider that you hired to do your application development, you will definitely be in an infinitely better situation in the event you own and control your information systems in a structure which may be freely modified, extended, etc., so that you can hire whoever you like to take over the improvement and repairs of your systems.

Conflict of Interest.

The last quarter we might like to address is conflict of interest. Advice that appears to be function and unbiased can actually be the opposite. This happens when the advice giver has a financial interest related to the advice being given. Here are plenty of example scenarios that we have got observed:

– A provider your institution is questioning of using to outsource your information technology management provides to supply, cost-free, a consultant to work with you to do a feasibility gain knowledge of about.

– A salesperson suggests the pinnacle way to remedy a working laptop or computer related difficulty. The solution involves the acquisition of goods from the salesperson's provider.

– A consultant recommends a distinctive application provider to do custom programming for a project. The consultant has a financial stake in the application provider.

While these points may look obvious, it is amazing how repeatedly I have observed these conflicts of interest manifest with repeatedly disastrous results. Find someone you can trust to offer you honest and impartial advice.

Author: John Paul

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